ADFO, CPCO and OPC use Zoom Video Communications for a variety of purposes, including professional learning offerings. To reassure participants of the privacy and security features of Zoom, we have highlighted some key features used regularly by our Professional Learning team:

• An Association Zoom account is always used to create and host events to ensure continuous control of the sessions. Facilitators are not asked to use their own Zoom account, rather they are invited as a host or panellist.
• At least one association representative participates in each session to monitor entry and exit. We can also reference the waiting room function for Zoom meetings.
• Pre-meeting security: Participants are required to register for all sessions. The registration process includes questions about their panel and district school board. Upon completing registration, participants receive a confirmation email with the meeting link.
• In-meeting security: The Professional Learning team controls screen sharing, sets up breakout rooms and monitors the chat room. As well when appropriate video and audio options are disabled.
• Zoom ensures that event content and data is protected by encrypting the session’s video, audio and screen sharing.

Please note that participants do not need to have installed the Zoom App or create a Zoom account to participate in events using the Zoom platform. You can do so from the web-based platform.

In addition to what we are doing as an organization to address privacy and security concerns, we are providing additional information for those who are interested.

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