The Protective Services Coordinator is a key contributor within the Protective Services Department. The incumbent is tasked with ensuring a streamlined and coordinated workflow and effective collaboration across the team. The Protective Services Coordinator is responsible for the meticulous organization of documents, coordination of events and upholding of membership records. They serve as a frontline communicator and are adept at managing sensitive information with professionalism. In addition to facilitating seamless administrative operations, the Protective Services Coordinator plays a crucial role in project management and compliance with organizational guidelines and the Accessibility for Ontarians with Disabilities Act (AODA) standards.

In support of the Ontario Principals' Council (OPC) commitment to supporting human rights, truth and reconciliation and combatting oppression and discrimination in all its forms, all staff are expected to engage in ongoing learning reflective of their personal understanding of historical and systemic oppression. Learning opportunities may be provided during staff meetings or other sessions offered internally or there may be additional opportunities individuals can engage with voluntarily.

Staff who interact directly with Members are expected to apply principles of anti-oppression and human rights and the acknowledgment of identity in the context of their specific roles in all their interactions with Members.

Type: Full-time (1.0 FTE)  

• Ensure milestones are met by planning, tracking and reporting progress; implement operational processes and improvements.
• Create ethics walls, as needed.
• Maintain confidential filing systems, reports and records.
• Prepare, format and edit documents using the OPC Style Guide, as requested.
• Assist team members with conference registrations.
• Coordinate district virtual calls, including inviting the Operational Leadership Team, the President and others as appropriate.
• Prepare agendas, take minutes, share summary with the executive director and track follow up items, as needed.
• Assist interdepartmental coordination by distributing updates, acting as a point of contact to resolve issues and clarify tasks, and referencing schedules and meetings.
• Maintain a tracker of investigators.

Support for Director of Protective Services

• Coordinate meetings, including PST staff performance review meetings.
• Coordinate the vacation calendar scheduling.
• Authorize regular Intake Officers’ payroll reports in consultation with the Director of PST, ensuring that any anomalies are discussed and approved by the director.

Terms and Conditions Support

• Maintain Terms and Conditions (T&C) files in Teams, share communications, update local T&C representative lists, assist with the T&C bulletin creation and coordination.
• Coordinate T&C tip sheets in collaboration with the Legal and Communications teams and coordinate Information Technology support. 
• Assist with T&C accounting by processing Terms and Conditions Support Consultant (TCSC) invoices and maintain records of expenses in alignment with contract, process and track T&C representative event expense forms and receipts. 
• Organize meetings, track and follow up on T&C representative confidentiality forms, manage logistics, prepare agendas, take minutes and track follow up items as needed. 

Event Planning for Protective Services Team Offsite Meetings

• Assist in the planning, coordination, and execution of events, conferences and offsite meetings, by managing venue selection, contract negotiations and vendor relationships, while liaising with a network of preferred external partners to secure necessary services (i.e., audio visual, staging, technical support, catering, accommodations and other logistical requirements).
• Support workshop coordination with OPC representatives and other departments, including preparing proposals, cost breakdowns and evaluations, formatting presentation materials based on OPC guidelines and AODA standards and maintaining presentations tracker and folder.
• Provide on-site event support, troubleshoot issues and ensure all events comply with health and safety regulations (i.e., accessibility standards and AODA compliance).
• Gather feedback and assist in post-event reporting and follow-up, including the monitoring and management of event budgets for expense tracking.

Human Resources Support

• Assist with human resources processes, as needed, and in collaboration with Employee and Membership Services and the Director of PST.
• Plan PST specific staff onboarding and offboarding.
• Assist with the retention process for PST independent contractors, including scheduling and preparing for meetings, orientation, interview process and packages.
• Prepare independent contractor retention documents and submit to the Director of PST prior to sending them to independent contractors.
• Maintain a list of independent contractors.
• Ensure timely renewal of independent contractor agreements, as needed.

Other Duties

• Participate in OPC staff meetings and events.
• Participate in OPC committees in consultation with the Director of PST.

Qualifications

• Post-secondary degree from a recognized college or university with a preference for degrees in Business Administration, Legal Studies, or a related field
• At least three years of experience in an administrative support role, with a background in legal or case management environments preferred
• Proficiency in Microsoft 365 with the ability to format presentations and documents in compliance with organizational and AODA guidelines
• Excellent verbal and written communication skills, including experience preparing professional correspondence and the ability to draft web content
• Demonstrated ability to organize and prioritize work, manage multiple projects simultaneously and keep track of deadlines and follow-up items
• Must demonstrate strong attention to details, particularly in document preparation, meeting organization and record-keeping
• Strong team player with the ability to collaborate with various departments, Members and partners
• Experience in coordinating events
• Adept at problem-solving and decision-making with minimal supervision

Working Conditions

• Salary range: $65,461-$80,009
• Hybrid work model (up to 60% remote)
• Occasional work outside regular office hours may be required
• Other terms as outlined in the OPC’s policies and employment contract

Expected Start Date: February 17, 2026

Application Process

Applicants are asked to submit 

• a cover letter 

• a curriculum vitae and 

• contact information for two professional references, one of which must be a direct supervisor. 

Applications will be accepted until Wednesday, January 14, 2026 at 4:30 p.m. EST. 

Apply

Our selection team will review all applications based on the criteria outlined above. Shortlisted candidates will be invited to an in-person interview at our office located at 20 Queen Street West, Suite 2700, Toronto and will need to be available the week of January 26^th.

___________________________________________________________________________________________________________________________

The OPC is committed to accommodating the individual needs of job candidates, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Integrated Accessibility Standards Regulation 191/11, within our recruitment processes and our skills assessment testing practices. Disability-related accommodations during the recruitment and selection process are available upon request. 

The OPC is an equal opportunity employer committed to diversity and inclusion and values the participation of candidates with different lived experiences. We recognize that the selection of candidates from members of equity-seeking and rights-seeking groups is an asset. Self-identification of membership in equity-seeking and rights-seeking groups is voluntary.